Keep an eye on the planning progress to ensure the event schedule is on track, easily rearrange due dates as priorities shift, and spot scheduling conflicts before they arise. Use our Timeline View to see your event schedule at a high level. Vendor not in Asana? No problem-use our app integrations, like Gmail and Outlook, to turn messages and emails into actionable tasks. Assign tasks to team members and invite external event contacts, such as vendors or contractors, to collaborate. Loop in internal team members and external stakeholders for visibility and accountability. Use milestones to track major progress points and assign dependencies to indicate what tasks need to be completed before others can start. Organize your event tasks within the sections that correspond to the event’s timeline.Our template comes pre-populated with sections you can flesh out or amend to align with your event schedule.Īdd tasks and due dates within each section to map out what your team needs to do as the event approaches. Give the project a unique name that aligns with your event, and fill out the project description with an accurate overview of the event and the event’s purpose. Start with our event planning template and customize it to meet the specific needs of your next event. Simply make a copy of the template and customize it to align with your upcoming event. Once you’ve downloaded our event planning template, using it is easy. How to use Asana’s event planning template Keep track of all your plans to market and promote events, from marketing campaigns and party planning to non-profit fundraising.Įvent timeline template : Give your event team visibility into every step-and potential roadblocks-leading up to the big day with a gantt-chart style template that lays out your event timeline from start to finish.Įvent budget template: Keep track of all your event expenses, from venue costs to equipment rentals and food and beverage expenses. Here are a few templates you can use to kick off your next event:Įvent marketing plan template : Map out your event marketing efforts. No matter what type of event you’re planning, a template can help. Necessary logistical details, like when tasks should be completed and what teams are responsible for themĪny post-event evaluations, event goals, or performance reporting Vendor contracts, contact information, other important documents You can also build out your own custom tags to keep track of event details, including: Our event planning template is pre-populated with sections and custom fields you can use to manage important event information. What event details can you manage with Asana’s event planning template? Manage day-of tasks and event plans in real-time-from anywhere-with the mobile app. Use Asana’s integrated apps, such as Outlook, Gmail, and Slack, to turn messages into actionable tasks and track important documents. Proactively manage vendor lists and guest relations. Use milestones to track planning progress. Share status updates and event progress right from the project. Other benefits of our event planning template include:īudget for your event before the event starts.Ĭreate an actionable event planning checklist to track event tasks for smoother planning.Įasily see which tasks depend on others and remove blockers before they cause scheduling issues. This reduces unnecessary upfront work and ensures your team follows the same steps when planning similar events. Plus, you can duplicate the template for each event instead of creating a new project. While it’s possible to keep track of an event to do list in a printable event planning worksheet, using a digital project management tool makes it easy to track, share, and update your event plan as priorities and deadlines evolve. From tracking your budget and communicating with vendors to keeping your event on schedule, using our template ensures your event will run smoothly. Our free event planning template lets you manage all the details for your event in one accessible place, providing clarity in a way that static spreadsheets can’t. Use template What are the benefits of using Asana’s event planning template? Which means you can feel confident your team won’t miss any steps-so you can put on the best event possible. It creates consistency, making it easy to replicate your existing event management workflows. Asana’s event planning template is pre-built with custom sections and fields to track upcoming event tasks and details. It provides you with a single place to manage and track event details. An event planning template is a duplicatable framework that helps streamline the event planning process.
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